All content copyright © South London Federation 2015 - 2019
Last updated March 2019

Competition Procedures

This page provides details of competition procedures to be followed for inter-club PDI and Print competitions A pdf copy of these procedures is available HERE
Inter-Club Print and PDI Competition Procedures Prior to the Competition  Make sure that you are familiar with the competition rules as stated in sections 3b & 3c of the Competitions Handbook (available on the SLF website).  In accordance with the Host Club Procedures, at least 4 weeks before the competition, the host organiser will: o Prepare the competition for entries (using DiCentra and PEX). o Email the SLF Competition Contacts of all participating clubs (list of SLF Competition Contacts available on the SLF website) and notify them that their images can now be uploaded to PhotoEntry.  The participating clubs will reply to the host organiser's email, detailing who is co-ordinating the entry from their club.  For all competitions (print and PDI), the participating clubs will upload their digital image files to PhotoEntry in the format specified on the SLF website. This must be done before the closing date which is 2 weeks before the competition. Please ensure that all details are entered accurately and include photographic distinctions after photographer’s surname.  The participating clubs will email the host organiser when their entry has been uploaded to PhotoEntry. Note: Entries must not be changed after doing this! As soon as possible after the closing date, the host organiser will close the competition and download the images from PhotoEntry to DiCentra using PEX.  The host organiser will use DiCentra to produce the scoresheet (as detailed on the SLF website) & email the scoresheet to all participating clubs for them to bring along on the night (hosts should provide spares on the night as well).  Prior to print competitions, participating clubs ensure that all prints, including the tie-break print: o Are on 40 x 50 cm mounts. o Carry an SLF label for the current season on the back (extra labels can be printed from the SLF website – Note: print them Actual Size not Shrink to Fit ). o Have the print title, author’s name, and club marked clearly on the back. o Have nothing on them that might damage other prints, such as Velcro on the back. DO NOT use masking tape to mount prints as it comes off & damages other people’s work! Use proper (usually brown) mounting tape. On Competition Night The host club will run the competition in accordance with the Host Club Procedures (available on the SLF website) using DiCentra to record the scores for print and PDI competitions and project images for PDI competitions.  For print competitions, participating clubs must: o Get to the venue in good time (at least 30 mins before start). o Give prints to hosts in the correct order of presentation with print no. 1 on top. o Assist hosts to collate prints into the order on the scoresheet. o Give tie-breaker print to hosts separately.  All participating clubs must: o Record all marks and certificates on the scoresheet. o Agree the scores with hosts. o Collect any certificates awarded to their club. o For print competitions, collect and check prints at end of evening. After the Competition The host club organiser will upload the results to PhotoEntry using PEX. Note: clubs will only be able to see their club's marks in PhotoEntry.  The host club organiser will email the results from DiCentra to the SLF Competition Contacts of the participating clubs.  The host club organiser will email the results from DiCentra to the SLF Competition Secretary who will forward them to the SLF webmaster for inclusion on the website. After 2 weeks, the host club will delete the competition from DiCentra but retain a copy of the completed scoresheet.
All content copyright © South London Federation 2015 - 2017

Competition Procedures

This page provides details of competition procedures to be followed for inter-club PDI and Print competitions A pdf copy of these procedures is available HERE
Inter-Club Print and PDI Competition Procedures Prior to the Competition  Make sure that you are familiar with the competition rules as stated in sections 3b & 3c of the Competitions Handbook (available on the SLF website).  In accordance with the Host Club Procedures, at least 4 weeks before the competition, the host organiser will: o Prepare the competition for entries (using DiCentra and PEX). o Email the SLF Competition Contacts of all participating clubs (list of SLF Competition Contacts available on the SLF website) and notify them that their images can now be uploaded to PhotoEntry.  The participating clubs will reply to the host organiser's email, detailing who is co-ordinating the entry from their club.  For all competitions (print and PDI), the participating clubs will upload their digital image files to PhotoEntry in the format specified on the SLF website. This must be done before the closing date which is 2 weeks before the competition. Please ensure that all details are entered accurately and include photographic distinctions after photographer’s surname.  The participating clubs will email the host organiser when their entry has been uploaded to PhotoEntry. Note: Entries must not be changed after doing this! As soon as possible after the closing date, the host organiser will close the competition and download the images from PhotoEntry to DiCentra using PEX.  The host organiser will use DiCentra to produce the scoresheet (as detailed on the SLF website) & email the scoresheet to all participating clubs for them to bring along on the night (hosts should provide spares on the night as well).  Prior to print competitions, participating clubs ensure that all prints, including the tie-break print: o Are on 40 x 50 cm mounts. o Carry an SLF label for the current season on the back (extra labels can be printed from the SLF website – Note: print them Actual Size not Shrink to Fit ). o Have the print title, author’s name, and club marked clearly on the back. o Have nothing on them that might damage other prints, such as Velcro on the back. DO NOT use masking tape to mount prints as it comes off & damages other people’s work! Use proper (usually brown) mounting tape. On Competition Night The host club will run the competition in accordance with the Host Club Procedures (available on the SLF website) using DiCentra to record the scores for print and PDI competitions and project images for PDI competitions.  For print competitions, participating clubs must: o Get to the venue in good time (at least 30 mins before start). o Give prints to hosts in the correct order of presentation with print no. 1 on top. o Assist hosts to collate prints into the order on the scoresheet. o Give tie-breaker print to hosts separately.  All participating clubs must: o Record all marks and certificates on the scoresheet. o Agree the scores with hosts. o Collect any certificates awarded to their club. o For print competitions, collect and check prints at end of evening. After the Competition The host club organiser will upload the results to PhotoEntry using PEX. Note: clubs will only be able to see their club's marks in PhotoEntry.  The host club organiser will email the results from DiCentra to the SLF Competition Contacts of the participating clubs.  The host club organiser will email the results from DiCentra to the SLF Competition Secretary who will forward them to the SLF webmaster for inclusion on the website. After 2 weeks, the host club will delete the competition from DiCentra but retain a copy of the completed scoresheet.