All content copyright © South London Federation 2015 - 2019
SLF Handbook
Section 1 Rules and Constitution
16th May 2014
Section 1
RULES AND CONSTITUTION
1. NAME AND EXTENT
The
Federation
shall
be
called
the
Federation
of
South
London
Photographic
Societies
and
all
photographic
societies
(however
called)
which
have
headquarters
situated
south
of
the
Thames
within
the
M25
shall
be
eligible
for
membership.
Other
societies
may
be admitted to membership subject to such conditions as may be laid down by the Federation in each case.
2. OBJECTS
The
objects
of
the
Federation
shall
be
to
promote
and
encourage
the
study
and
practice
of
all
branches
of
photography
by
appropriate
means,
including
the
organisation
of
exhibitions,
lectures,
competitions
and
other
activities
among
the
member
societies
and
with
other
federations
of
photographic
societies.
3.
MEETINGS
Meetings
of
delegates
from
member
societies
shall
be
held
from
time
to
time.
The
member
societies
shall
be
entitled
to
send
up
to
three
delegates
to
meetings
of
delegates
and
matters
shall
be
determined
at
such
meetings
by
vote,
each
society
being
allowed
one
vote
only,
regardless
of
the
number
of
delegates
attending.
There
shall
be
held
before
the
end
of
May
an
Annual
General
Meeting
of
delegates;
such
other
meetings
of
delegates
shall
be
held
as
may
be
determined
from
time
to
time
by
the
Management
Committee
of
the
Federation
referred
to
in
Rule
5
or
upon
a
written
request,
signed
with
authority
by
the
Secretaries
of
three
or
more
member
societies
and
delivered
to
the
General
Secretary
of
the
Federation
referred
to
in
Rule
4
No
less
than
fourteen
days’
written
notice
shall
be
given
by
the
General
Secretary
of
any
meeting
of
delegates
from
member
societies
and
the
agenda
for
such
meetings
shall
be
set
out
in
the
notice,
which
shall
be
addressed
to
all
member
societies.
4.
OFFICERS
The
Federation
shall
at
the
Annual
General
Meeting
of
the
delegates
appoint
persons
to
the
following
offices:
Chairman,
Vice
Chairman,
General
Secretary,
Treasurer,
Competition
Secretary,
Audio-
Visual
Secretary,
Honorary
Auditor.
Except
for
the
Chairman,
each
person
appointed
shall
hold
office
until
the
appointment
of
a
successor.
The
Chairman
shall
be
appointed
for
two
years,
but
if
there
is
no
nomination
for
a
successor
at
the
end
of
that
period,
he
or
she
shall
be
eligible
for
re-appointment
on
an
annual
basis.
The
Chairman,
if
present
at
the
time
appointed
for
any
meeting
of
delegates
from
member
societies,
shall
be
the
Chairman
of
the
meeting.
In
his
absence,
either
the
Vice
Chairman
or
another
member
of
the
Management Commit- tee shall be the Chairman of the meeting.
5.
MANAGEMENT
OF
AFFAIRS
The
officers
appointed
under
Rule
4,
with
the
exception
of
the
Honorary
Auditor,
shall
be,
and
hereby
are,
constituted
the
Management
Committee
of
the
Federation
with
the
power
and
duty
of
conducting
all
the
affairs
of
the
Federation
subject
to
any
instructions
given
and
policy
decided
at
meetings
of
delegates
from
member
societies.
The
Management
Committee
shall
have
power
to
co-opt
additional
persons
to
their
number
for
the
period
to
the
next
Annual
General
Meeting,
and
shall
also
have
power
to
create
temporary
offices
and
to
appoint
any
person
designated
by
them
to
such
temporary
office.
Such
co-
option
or
such
appointment
shall
be
reported
to
the
next
meeting
of
the
delegates
from
member
societies
and
shall
continue
thereafter
only
if
confirmed
by
a
majority
at
that
meeting.
Any
office
created
under
this
rule
shall
become
vacant
at
the
next
Annual
General Meeting of delegates and shall be filled, or not, at that meeting as may be there determined.
6.
FINANCE
The
Treasurer
shall
be
responsible
for
collecting
all
income
and
paying
the
outgoings
of
the
Federation
and
shall
keep
annual
accounts
for
the
financial
year
ending
on
31st
December.
The
accounts
shall
be
placed
before
the
Annual
General
Meeting
of
the
delegates
with
a
report
from
the
Honorary
Auditor.
Societies
in
membership
on
1st
January
in
any
year
shall
be
liable
for
the
subscription
for
that
year.
The
annual
subscription
shall
be
due
on
1st
January,
and
the
latest
date
for
the
payment
to
be
received
by
the
Treasurer
shall
be
31st
January.
The
subscription
payable
by
each
member
society
shall
be
as
decided
at
the
Annual
General
Meeting
or
a
Special
General
Meeting,
or
such
other
sum
as
may
be
recommended
by
the
Management
Committee
and
approved at any meeting of delegates from member societies.
7.
TERMINATION
OF
MEMBERSHIP
A
member
society
may
withdraw
from
membership
at
any
time
by
giving
one
month’s
notice
in
writing
addressed
to
the
General
Secretary
of
the
Federation.
The
Federation
may
at
any
time
terminate
the
membership
of
a
member
society,
without
giving
reasons,
by
written
notice
signed
by
the
General
Secretary
of
the
Federation
addressed
to
the
last
known
secretary
of
the
society
concerned.
Such
member
society
may
at
any
time
within
two
months
of
the
issue
of
such
notice,
appeal against such termination of membership to a meeting of delegates called and held under the provision of these rules.
8.
AMENDMENT
OF
RULES
AND
CONSTITUTION
These
rules
and
constitution
may
be
amended
at
any
Annual
General
Meeting
of
delegates
from
the
member
societies,
notice
of
such
proposed
alteration
having
been
included
in
the
notice
of
the
meeting.
Such
an
amendment
shall
be
valid
only
if
two
thirds
of
the
votes
cast
at
the
meeting
shall
be
in
favour
of
the
proposed
amendment.
The
procedure
for
business
shall
be
that
a
motion
shall
be
proposed,
then
any
amendments
shall
be
proposed,
in
the
order
decided
upon
by
the
Committee.
Each
amendment
shall
be
voted
upon
(or
withdrawn)
before
the
next
amendment
is
proposed.
Finally
the
original
motion,
as
amended
by
any
amendments
which
have
been
carried
by
two
thirds
of
the
votes
cast
(the
substantive
motion)
shall
be
voted
upon,
withdrawn
or
remitted
to
the
Committee.
The
proposer
of
each
motion
or
amendment
shall
have
the
right
of
reply before the vote is taken on their motion or amendment respectively.
9.
AMENDMENT
OF
COMPETITION
RULES
Rules
that
relate
solely
to
competitions
may
be
amended
by
the
Committee
without
reference
to
member
societies.
However,
any
such
change
of
competition
rules
will
be
advised
to
member
societies
not
less
than
three months before they come into effect.
10.
INTERPRETATION
OF
FEDERATION
RULES
In
the
event
of
any
question
of
the
interpretation
of
these
rules
and
constitution,
the decision of the Committee shall be final.
11.
WINDING-UP
The
Federation
may
be
wound-up
by
a
motion
to
that
effect
passed
at
either
an
Annual
General
Meeting
or
at
a
Special
General
Meeting
which
has
been
called
for
that
purpose.
The
process
for
raising
the
motion
and
the
procedure
for
business
at
the
meeting
shall
be
as
defined
in
Rule
8
“Amendment
of
rules
and
constitution”.
In
the
event
of
a
decision
to
wind-up
the
Federation,
the
process
will
be
executed
by
the
management
committee
or
by
such
persons
as
are
appointed
for
this
task
by
the
delegates
at
the
General
Meeting.
They
are
required
to
realise
the
maximum
value
from
the
Federation’s
assets
after
discharge
of
all
liabilities
and
to
distribute
the
total
money
equally
between
the
current
member
clubs
of
the
Federation.
If
the
total
amount
of
money
realised
is
insufficient
to
pay
all
amounts
due
to
any
creditors,
each
member
club
at
the
time
of
dissolution
of
the
Federation
agrees
to
contribute
its
equal
share
of
the
amount
needed
to
meet
the
requirements
of
such
creditors.
*******************************************
Note:
The
committee
have
agreed
to
the
following
interpretations
and
practice
with
regard
to
the
rules
above.
Rule
1.
The
name
of
the
Federation
in
informal
communications
may
be
abbreviated
to
The
South
London
Federation.
The
initials
SLF
shall
be
acceptable
in
general
use
as
an
alternative
to
FSLPS.
Rules
…
various.
The
term
“in
writing”
shall include communication by the use of e-mail.