October 2017 FEDERATION COMPETITIONS Section 3.f The Audio-Visual Competition For many years the Federation has organised a one-day audio-visual event, open to all individual members of Federation the competition is held annually or bi-annually dependent on demand from member clubs. The competition rules may be adjusted for each competition iteration in order to accommodate members’ needs, changes in technology, and the inspiration of the organisers. For any occasion that the competition is held the AV Challenge Trophy will be presented to the individual presentation judged to be the best shown on the day. In addition the organisers may at their discretion offer certificates for other entries and awards for club entries. The rules for each Audio Visual Competition together with an invitation for submission of entries will be notified to to all SLF member clubs in good time to allow members to prepare their entries. The rules for the most recent iteration of the Audio Visual competition held at Carshalton in February 2017 are listed below for reference. EIGHTEENTH AUDIO-VISUAL COMPETITION Saturday 18th February 2017 Organised and hosted by Carshalton Camera Club RULES and REQUIREMENTS FOR ENTRY The competition is for Digital Sequences only. The judge will be Carole Speight ARPS. For this event entries are invited from: (a) Individual members of clubs within this Federation. Each entrant may submit up to two sequences with a total running time of 12 minutes. For co-productions, a maximum of two persons may produce a sequence jointly. The entry fee is £5 per entrant. The fee provides, for one person, an admission ticket, one copy of the programme and refreshments during the break. In a co-production this will apply to the first producer; the co-producer needs to buy his/her own audience ticket for admission and refreshments. (b) Club sequence Each club in the Federation is invited to enter one sequence, the production and image content of which must have been contributed to by 3 or more members of the same club. The entry fee is £5 per club sequence. The fee provides one admission ticket, one copy of the programme and refreshments during the break for the principal producer of the club sequence; other club members who contributed to the sequence need to buy their own audience ticket for admission and refreshments. General, for both (a) and (b) categories: The maximum duration per sequence is 8 minutes, but note the restriction above applicable to one entrant submitting two sequences. Producers are advised to avoid including any image or reference in the sequences, which might be construed as readily identifying the producing club or individual. If the total running time of all submissions exceeds the available time for the competition, the organisers reserve the right to reduce the total number of sequences. Preferences should be indicated on the entry form so that the entrant’s second choice may be removed if necessary. The Organising Committee will determine the order of showing of the sequences. Copyright The majority of the images must be the work of the entrant(s). It is the responsibility of the entrant(s) to obtain copyright clearance and hold appropriate copyright licenses for any work (including images and/or soundtrack) not owned by the entrant(s). By participating in the Competition entrants indemnify the organisers against any action which may be taken by owners of copyright. The organisers accept no responsibility in the case of any dispute or litigation. Technical Requirements. A digital projector (1400 x 1050 px), computer (using Windows operating system), screen and a stereo sound system will be provided by Carshalton Camera Club. Each entry must be submitted on a MEMORY STICK, CD or DVD as an .EXE file, i.e. the sequence must run with no additional software requirements, marked indelibly, which should contain no more than two sequences. All sequences copied to Hard Drive for the competition, will be erased from the Hard Drive after the competition. A representative from each club should collect the Memory Sticks, CDs or DVDs after the event. THE LAST DATE FOR SUBMISSION OF ENTRY REGISTRATION FORMS AND FEES IS Monday 9th January 2017 and SEQUENCES ON MEMORY STICK, CD or DVD are also to be received by that date. These instructions supplement the “Audio Visual Challenge Trophy” competition rules in the Federation Handbook which states, at present, “FEDERATION COMPETITIONS Section 3.f The Audio-Visual Competition For many years the Federation has organised a one-day audio-visual event, open to all individual members of Federation societies. Sometimes this has been held on alternate years rather than each year. The rules may vary for each occasion, according to experience, members’ wishes, changes of technology, and the inspiration of the organisers that year. There is a trophy, the AV Challenge Trophy, which is presented to the best individual presentation on the day. In addition the organisers may at their discretion offer certificates for other entries and awards for club entries. The rules for each AV Day will be provided to all clubs in ample time for their members to prepare their entries.”